Student Travel

Florida Atlantic Student Travel

Please see Sport Club Travel for instructions related to Sport Club Travel.

This site is used for Florida Atlantic students to notify the University of their travel plans related to University business, as well as, to apply for Student Travel Awards, funds provided by Student Government to aid in the cost of student travel expenses.

All requests by FAU students, for individual or group travel related to the University, must be registered and submitted through an application process and approved by the Vice President for Student Affairs. Below are the steps you must take to submit an application to notify the University of your travel plans or apply for a Student Travel Award:

Student Travel Award Frequently Asked Questions

Research, Inquiry, and Creative Activity defined as it relates to this travel process:
• Presenting original work at a conference directly related to your undergraduate major/research/creative activity.
• Performixhibiting at conference/event directly related to your undergraduate major/research/creative activity.
• Competing at conference/event directly related to your undergraduate major/research/creative activity.
• Facilitating or leading a workshop/clinic at a conference that is directly related to your undergraduate major/research/creative activity.

Undergraduate students enrolled a minimum of half-time are eligible to apply for a Student Travel Award. Half-time status is considered six (6) credit hours for undergraduate students and three (3) credit hours for graduate students. Students who are not officially enrolled for the summer term at the time of travel, but who were eligible for travel for previous spring and are enrolled half-time for upcoming fall are eligible to for a Student Travel Award. An exception may be granted for students graduating during the semester of travel, proof of approved graduating status is required.

At time of application, any student traveling must be in good academic and disciplinary standing. If a student withdraws from the University during the semester they travel and received a reimbursement by way of a Student Travel Award, the student will be obligated to refund Student Travel.

Eligible FAU students may apply for Student Travel Awards in order to present academic research, attend personal interest or academic conferences or events, or compete at personal interest or academic conferences or events.

Airfare & Baggage Fees
Lodging Cost – with itemized receipts showing you as the guest
Registration Fees
Rental Car - Must be Avis (Students may use other rental car companies if a justification is provided) - showing you as the renter
Gas, if driving a rental car
Parking and tolls
Taxi, subway, shuttle, Uber, Lyft

Expenses in advance of travel
Expenses not awarded on a Student Travel Award Letter
Travel not approved by the University
Food or other per diem costs
Membership Fees
Expenses reimbursed to someone else or paid by a department

Applications are only accepted online at FAU STUDENT TRAVEL.

Applications for reimbursement are only accepted online at Student Travel Reimbursement Application

MAXIMUM STUDENT TRAVEL AWARDS PER FISCAL YEAR: UNDERGRADUATE STUDENTS
Students can apply multiple times to the Student Travel Committee until they exhaust their maximum fund.

The term fiscal year refers to the time period, July 1st of one year to June 30th of the subsequent year. Travel funding from the Student Travel Committee will be awarded as follows:


IN STATE
OUT OF STATE/INTERNATIONAL
MAXIMUM PER FISCAL YEAR
Attending a Conference/Event
Up to $200 per trip
Up to $200 per trip
Up to $600
Presenting/Competing at a Conference/Event
Up to $300 per trip
Up to $600 per trip
Up to $600

MAXIMUM STUDENT TRAVEL AWARDS PER FISCAL YEAR: GRADUATE STUDENTS
Students can apply multiple times to the Student Travel Committee until they exhaust their maximum fund.

IN STATE
OUT OF STATE/INTERNATIONAL
MAXIMUM PER FISCAL YEAR
Attending a Conference/Event
Up to $200 per trip
Up to $275 per trip
Up to $800
Presenting/Competing at a Conference/Event
Up to $400 per trip
Up to $800 per trip
Up to $800

The amount of each Student Travel Award issued is determined by student lead, student travel committees. The anonymous members use the Student Travel Procedures and information provided in each student travel application to aid in their decisions. The committees’ decisions are final.

Denied Student Travel and Student Travel Reimbursement applications can be appealed based on certain criteria.

No, students traveling alone must submit their own applications and students traveling in a group can have one student that is traveling with the group apply on behalf of the group.

Before you apply: Please note that when you apply for your reimbursement in Step 3, the University may submit your reimbursement as a credit to your student account, a direct deposit, or as a check. In addition, Your Reimbursement may be taxable and if you are an international student, you may be required to complete additional paperwork. If you have any questions regarding payment distribution, please contact the FAU Controller’s Office at webcontroller@fau.edu.

Steps for Applying

Steps for applying to notify the University of your travel and/or apply for Student Travel Awards:

Student Travel Application Submission Deadline

Please see Sport Club Travel for instructions related to Sport Club Travel.

Step 1 in application – Apply on Time:

There are deadlines for applying to notify the University of your travel plans and to request Student Government sponsored travel awards. The deadlines are outlined below:

(NOTE: If you do not have confirmation of presenting or competing prior to the due date of your Student Travel application, you must still apply on or before your due date.)

Domestic Travel

Notification Only

Requesting SG Travel Award
  • 10 business days prior to your departure date for Non-funded domestic travel for Undergraduate and Graduate
    (Any applications submitted less than 10 business days may be reviewed on a case by case basis for consideration)
  • 15 business days prior to your departure date for funded domestic travel for Undergraduate Research
  • 20 business days prior to your departure date for Funded domestic travel for Undergraduate Non-Research
  • 25 business days prior to your departure date for Funded domestic travel for Graduate

International Funded Travel

Notification Only

Requesting SG Travel Award
  • 30 business days prior to your departure date for Non-funded international travel for Undergraduate and Graduate
  • 30 business days prior to your departure date for Graduate Research/Non-Research International Travel
  • 30 business days prior to your departure date for Undergraduate Research International Travel
  • 30 business days prior to your departure date for Undergraduate Non-Research International Travel

NOTE: Student travelers must submit their own travel applications. Professional staff cannot submit travel on behalf of student travelers. Graduate Students must submit individual applications. Graduate Students must not submit as a group.

Return to Application Steps